What Is a File Server and Should Your Business Use One?

What Is a File Server and Should Your Business Use One?

In the Digital Age, IT solutions play a vital role in leveling the playing field for businesses, especially for smaller ones. Companies should be wise when investing their resources, especially in software that makes business processes easier, like a file server. If you are unfamiliar with it and how it helps your business, learn about it here.

What is a file server?

All the data files of computers in the same network are stored and managed in a file server. It allows users to access the files and share data over the network, so they do not have to physically transfer files through an external storage device. Any computer within the network can be the “host” that acts as the file server.

A file server discourages users from saving files on their personal computers, which are probably not secured and backed up. It allows the company to control data and keep tabs on files at all times. The information can then be backed up from one location and restored just as easily.

Some companies even offer file servers with enterprise sync and share (EFSS) for a more seamless workflow. This tool lets users synchronize, copy, and store data efficiently and securely.

Easy file access

employees discussing in the hallway

The main advantage of using a file server is the storage of all of your company information in one centralized location. The files can be anything from legal documents and work files to pictures and videos from company events. The management and IT can access the data from a common location whenever needed. The structure of the file folder can be arranged according to what suits your business best. Keeping all your files in the server ensures that problems affecting users at the desktop level will not corrupt or destroy the company data.

Managing permissions

In the file server, the management can control which employees have access and sharing rights to what data. Access is usually determined according to rank and department. Granting sharing rights to a folder allows users to access it directly from their desktop.

Data security and backup

Since it is in one location, backing up and securing company data is easier. A lot of businesses that do not use file servers store information in physical drives, which can be lost or stolen. With a file server, it is easy to control your data and its security, and create a backup whenever needed.

Data recovery

In the off chance that you experience a massive data loss, the point of failure will only be the file server. It includes backup and restore features, so you can restore the data in only one location, instead of doing so in multiple points. If a file was accidentally deleted, you can restore it in seconds. And if the host computer dies, you can restore the server’s OS, data, and configurations to another with minimum effort.

Investing in IT is smart, and a file server is one of the smartest IT investments a company can make. It allows you to manage your files with ease, while also keeping it secure. No matter the size of your business, a file server is an expenditure worth making.

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